Quote acceptance form for any quote PDF
Plenty of quotes end with a price and no place to sign. This free tool adds one page to the end of the PDF that states exactly what you are accepting — quote number, total, deposit and start date — with a signature line and a date line. Sign it, send it back, and there is no doubt later about which version you agreed to.
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- 1Choose the quote PDFOr skip it and create the acceptance page on its own, for quotes that arrived in the body of an email.
- 2Type what you acceptQuote number, the total as written, deposit, the start date you'd like and any conditions.
- 3Sign the new last pageOpen the download in the signer, sign on the line, add the date and send the whole PDF back.
Already have an acceptance line on your quote? Sign the quote directly.
What the acceptance page records
Quote number or reference
Ties your signature to one version. Quotes are often revised; “Q-114 rev B” is not the same offer as “Q-114”.
The total, as quoted
Copied with its currency and tax wording, so “$4,250 plus tax” can't later become “$4,250 including tax”.
Deposit
The amount or percentage you expect to pay up front. Left empty, the page refers to the quote's own terms.
Requested start date
Marked as requested, because the business still has to confirm it fits their schedule.
Notes and conditions
Which option you picked, or a condition such as “subject to the permit being granted”.
Signature, date and printed name
The lines you fill in with the signer. Your name is printed under the signature so it stays readable.
From quote to signed acceptance
Two minutes here, one minute in the signer.
- 1
Choose the quote PDF
Or skip it and create the acceptance page on its own, for quotes that arrived in the body of an email.
- 2
Type what you accept
Quote number, the total as written, deposit, the start date you'd like and any conditions.
- 3
Sign the new last page
Open the download in the signer, sign on the line, add the date and send the whole PDF back.
Updated 27 October 2026 · Written by Joe Farwick, who runs this site
Why a separate acceptance page helps
Quotes from small trades are often typed in Word or a spreadsheet and exported to PDF. They list the work and the price, then stop. The usual way to accept is a reply saying “go ahead”, which works, but leaves loose ends: which revision did you mean, did the price include tax, and was the deposit the 10% on page two or the 25% the owner mentioned on the phone?
A one-page acceptance, signed and returned with the quote, answers those questions in the document itself. The business can file it and book you in; you keep a copy of exactly what you said yes to, which matters most when the final invoice arrives.
What to type in each field
Quote number: copy it character for character, including any revision letter or date. If there is no number, use the date printed on the quote, for example “Quote of 12 September 2026”.
Quoted total: copy the final figure, not a subtotal, together with its currency and the tax wording on the quote (“incl. VAT”, “plus GST”, “sales tax extra”). Don't round it. If the quote shows several totals for different options, enter the one you are accepting and name the option in the notes.
Deposit: write what the quote asks for, as an amount or a percentage. If the deposit was only discussed on the phone, write it here and ask the business to confirm it in their reply. Leave the field empty when the quote asks for no deposit — the page then says the deposit is as set out in the quote.
Start date: the date you would like. The page labels it “requested”, since both of you still have to agree on it.
Notes: keep them short and factual — the option you chose, an item you agreed to supply yourself, or a condition. Don't use the notes to change the price or the scope; that is the job of a revised quote.
When a signed acceptance page is not the right fix
You want different terms. Accepting “but for $500 less” or “without the skip hire” is not an acceptance. In contract law a reply that materially changes the terms is a counteroffer, and a counteroffer rejects the original offer. Ask for a revised quote and accept that one instead.
The quote has expired. Most quotes carry a “valid until” date. After it passes, ask the business to confirm the price or send a new quote before you sign anything.
The quote came as a link with an Accept button. Accounting tools can send quotes online; Xero, for example, lets the customer open the quote and click Accept or Decline. Use the button so the business sees your acceptance in their system — you can still keep a signed acceptance page for your own records.
How the tool treats your file
The PDF is opened by your browser and never leaves your device: there is no upload, and the tool sends nothing anywhere while it works. The original pages are copied as they are, so their text stays sharp and searchable, and the new page is added after the last one in the same paper size. Landscape or unusually sized quotes get a portrait A4 or US Letter page instead.
Two kinds of file can't take an extra page. A quote locked with a password can't be edited until it is unlocked, and a quote that carries a digital signature (a certificate-based one, not just a drawn signature image) would show that signature as invalid once a page is added. In both cases, create the acceptance page on its own and send it back together with the untouched quote.
The page uses a standard PDF font that covers English and Western European letters and symbols such as €, £ and $. Other characters — some Eastern European letters, emoji, non-Latin scripts — are swapped for the closest plain letter or a question mark, and the tool tells you when that happened so you can check names and amounts before signing.
Acceptance form questions
- Is the acceptance page tool free?
- Yes. Building and downloading the acceptance page costs nothing and needs no account. Only the signer is paid: you can try it free, and downloading the signed PDF costs €2.99 a month or €24.99 a year. Cancelling is possible at any time, and the plan keeps working until its paid term ends.
- The quote has two options. What do I enter?
- Enter the total of the option you are accepting and name the option in the notes, for example “Option B, composite decking”.
- Two of us own the house. Who signs?
- Put both names in the client field, separated by “and”, and both sign on the signature line. If the business needs separate signatures, build the page twice, once per name.
- Does adding a page change the quote?
- The quote's own pages are copied unchanged. Only a quote with a certificate-based digital signature is affected, because any change to the file makes that signature show as invalid — use the stand-alone page for those.