Sign the contractor's quote or estimate so the work can be booked
The roofer, the kitchen fitter or the design agency won't book you in until their quote or estimate comes back signed. Open the PDF on a laptop or on your phone, sign and date the acceptance line, and reply with the signed copy; the PDF is opened and signed right on your device and never uploaded. It costs nothing to try; a plan at €2.99 a month unlocks the signed download.
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- 1Open the PDFSave the attachment from the email, then choose it in the signer on this page. On a phone, pick it from Files or Downloads.
- 2Sign and date the acceptance lineDraw or type your signature, place it on the line, and add today's date next to it. Initial other pages if the quote asks for it.
- 3Download and replyDownload the signed PDF and attach it to a reply in the same email thread, so the business can match it to your job.
Choose the PDF the contractor sent, put your signature and the date on the acceptance line, and download the signed copy to reply with.
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No signature line on the quote?
Add a free “Acceptance of quote” page with the quote number, total, deposit and start date, then sign that page here. No account, nothing uploaded.
Six things to read before you sign
The scope, line by line
Every task you discussed should be listed, including preparation, waste removal and cleaning up. If it isn't written down, assume it isn't included.
Fixed price or estimate, and tax
Look for “fixed price”, “estimated” or a “not to exceed” figure, and check whether sales tax is included: “$8,400 + tax” and “$8,400 incl. tax” are different bills.
Deposit and payment stages
How much is due before work starts, and what triggers each later payment. Payments tied to finished stages protect both sides.
The “valid until” date
Prices for materials move. A quote accepted after its expiry date may not be honoured, so sign in time or ask for a new date.
Start and finish
An expected start week and duration. If timing matters to you — a tenant moving in, an event — say so in writing before you sign.
How changes are handled
Look for a sentence saying extra work is priced and agreed in writing first. That is what a change order is for.
Signing it here
No printer, no scanner, no account needed to try it.
- 1
Open the PDF
Save the attachment from the email, then choose it in the signer on this page. On a phone, pick it from Files or Downloads.
- 2
Sign and date the acceptance line
Draw or type your signature, place it on the line, and add today's date next to it. Initial other pages if the quote asks for it.
- 3
Download and reply
Download the signed PDF and attach it to a reply in the same email thread, so the business can match it to your job.
Who runs QuoteSignPDF and why
QuoteSignPDF is one of several small, single-purpose PDF tools that Joe Farwick, an independent software maker, writes and maintains from Hamm, Germany. This one exists for a specific moment: the tradesperson or agency has sent their price and is holding a slot for you, and the only thing missing is your signature on their document. Most general e-signature services are built for the sender who prepares documents and collects signatures. Here you are the one receiving the quote, and you just want to sign it and send it back.
It works entirely in your browser. When you open a quote, the PDF is read and signed on your own device and is never uploaded to this site's servers, which matters when a quote carries your home address, floor plans or a business budget. The acceptance-page builder works the same way.
Trying the signer is free. Downloading a signed PDF needs a plan at €2.99 a month or €24.99 a year, which you can cancel at any time. Questions, a PDF that won't open, or a billing problem: write to byjoefarwick@gmail.com — it goes straight to Joe. The full postal address is in the imprint.
Updated 27 October 2026 · Written by Joe Farwick, who runs this site
Where your signature goes: five examples
The acceptance block usually sits at the end of the document, headed “Acceptance”, “Client approval” or “Accepted by”, with lines for a signature, a printed name and a date. Five typical cases show what goes where.
A roof-replacement estimate. The last page has a “Client approval / Accepted by” block. Put your signature on the signature line, type your printed name on the name line so it stays legible, and fill in the date line with Add Date. If the estimate also asks for initials beside the payment terms or on every page, use Add Initials there rather than your full signature.
A kitchen quote with a 30% deposit, “valid for 30 days”. Before signing, work out 30% of the quoted total and compare it with the deposit you were expecting. A deposit that size is on the high side: Citizens Advice in the UK advises agreeing to no more than 25%, and some US states cap down payments on home-improvement jobs (in California, $1,000 or 10% of the contract price, whichever is less), so check the rules where you live; the contractor quote checklist linked below has the sources. Then count 30 days from the date printed on the quote. Still inside that window? Sign and date the acceptance line. Past it, see the question on expired quotes below.
A landscaping estimate, signed on a phone in the driveway. The contractor has measured the yard and emailed the estimate before driving off. Save the attachment, choose it here from Files or Downloads, sign with your fingertip and answer in the same email thread. Send the signed PDF itself, not a screenshot: a PDF keeps every page readable and prints at the right size.
A design agency's quote, accepted for a company. Sign in your own name, then add your role and the company as text beside the signature, for example “Maria Lopez, Office Manager, for Lopez Dental Ltd”, so it is clear you are signing on the company's behalf.
Two property owners. If the estimate names you both as clients, the business will usually want both signatures. You can do it in one sitting on the same phone or laptop: once the first signature is placed, choose New Signature for the second person, put it on the second line, and add a date next to each.
After you send it
Ask the business to confirm they've received your acceptance, and when they plan to start. Keep the signed PDF together with the email it came in; if the job changes later, the changes belong in a separate signed change order, and the final invoice should match the quote plus those changes.
Is a signature made this way valid?
It is a simple electronic signature: your drawn or typed signature placed on the PDF. Laws in the US (the E-SIGN Act), the EU (eIDAS Article 25) and England and Wales (as the Law Commission concluded in 2019) don't deny a signature legal effect just because it is electronic. Whether a particular quote binds you depends on its terms and the law where you live, not on how the signature was drawn. If a business requires its own e-signature platform or a handwritten signature, do what they ask.
Questions about signing quotes and estimates
- Estimate or quote: what am I agreeing to?
- With a quote you usually accept a fixed price for the work it describes. An estimate is the business's best guess, so the final bill may come out different. Check whether the document says “fixed” or gives a “not to exceed” figure; if it gives neither, ask for a written ceiling, a maximum total that can't be passed without asking you first, or add one beside your signature and have the business confirm it. In the US the two words have no single legal definition, so go by how the document describes the price, not by its heading. The estimate vs. quote guide and the guide on whether a signed quote is legally binding, both linked below, cover this in more detail.
- Is a signed quotation the same thing?
- Yes. “Quotation” is simply the longer word for a quote, and many businesses print it as the heading. A signed quotation is a quote the client has signed to accept it, and you sign it the same way: sign, print your name and add the date in the acceptance block.
- The “valid until” date has passed. Can I still sign?
- Ask for a re-dated quote before you sign. Once the expiry date is behind you, the business is free to re-price the job, and signing the expired version may not create a contract unless the business agrees to it. A fresh date, or a written confirmation that the price still stands, saves an argument later.
- The estimate came as a link with an Approve button. Do I need a PDF?
- No. When a business sends the quote or estimate from its quoting software with its own Approve or Accept button, use that button, because their system then logs the acceptance. Keeping a signed PDF copy for your own records is still fine. When they send a plain PDF attachment instead, they will normally expect the signed PDF back.
- There's no signature line on the quote. Where do I sign?
- Don't squeeze a signature into the margin. The free quote acceptance form adds one extra page to the end of the quote PDF, listing the quote number, the total, the deposit and the start date you want; you then sign that page here.
- Do I need to print and scan the quote?
- No. You sign the PDF on screen and send the signed file back by email.
- Can I change the quote before I sign it?
- Don't edit the business's figures or wording yourself. Ask them for a revised quote with the change, then sign the new version.
- Is my quote uploaded anywhere?
- No. Your browser opens the quote and adds the signature on your device; the file is not sent to QuoteSignPDF's servers at any point.
- What does it cost to sign one quote?
- Opening the quote, placing your signature and checking the result is free. Downloading the signed quote needs a plan: €2.99 for a month or €24.99 for a year. Signing a single quote? One month is enough: cancel after downloading and the plan simply stops when that month is over. The acceptance-page builder costs nothing.
Guides for quotes and estimates
Contractor waiting for your signature?
Pick the file above, sign it, date it, and send the signed copy back so the job can go on the schedule.
Choose the PDF