Approving an estimate without surprises
Estimates are where budgets start. A few minutes checking assumptions, exclusions and how overruns are handled saves arguments later — then sign the approval and send it back.
Check assumptionsCap overrunsSign the approval
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- 1What is assumed?Estimates rely on assumptions — access, quantities, timelines.
- 2What is excluded?Permits, materials, travel, third-party costs.
- 3What if it runs over?Agree that overruns above a percentage need your written approval.
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Approve with confidence
Three questions to ask first.
- 1
What is assumed?
Estimates rely on assumptions — access, quantities, timelines.
- 2
What is excluded?
Permits, materials, travel, third-party costs.
- 3
What if it runs over?
Agree that overruns above a percentage need your written approval.
Protect yourself
Written approvals
Extra costs only with your signed approval.
Milestones
Pay in stages tied to finished work.
Keep records
Save every signed estimate and change order together.
Agencies and freelancers
For design, marketing or software work, estimates often come as hours × rate. Ask for a range and a cap, and sign the version with the cap written in.
Questions
- Can I add a note before signing?
- Yes, add text such as 'Approved up to [amount]' next to your signature.
- Should I pay a deposit?
- Deposits are normal; keep them reasonable and in writing.
- What does it cost?
- Free to try. Downloading your signed PDF costs €2.99 a month or €24.99 a year, and you can cancel anytime.